Emerald Hills Home Owners Association Meeting Minutes

Date: November 17, 2003
Location: Yancey Preston Volunteer Fire Hall
Time Scheduled: 7:00 pm
Time Started: 7:05pm
Time Adjourned: 8:15pm
Chairman: Larry Ingle, President
Secretary: Jonathan Bryant, Secretary
Board Members Present: Larry Ingle, President; Kurt Michael, Vice President; Rick Czerwinski, Treasurer; Jonathan Bryant, Secretary 
Board Members Absent: None
HOA Members Present: 34
Others Present: N/A

Meeting was called to order and minutes of the last meeting were approved. 

Larry Ingle defined the Architectural Review Committee’s (ARC) responsibilities and roles. The ARC of the EHHOA from the point of sale manages all sold and occupied properties. New construction is approved and managed by W. Boutros and Company. Larry announced that George Mashack has stepped down as chairman of the ARC and has been replaced by JR Lawhorne. JR reminded member of the EHHOA of the ARC approval form located on the website and that any capital improvement needs to first be approved by the ARC. 

Larry Ingle stated the purpose of setting up the EHHOA by Mr. Boutros was to protect and enhance property values within the community an enforce the current declarations of the covenants set up by Mr. Boutros on November 8, 1989. 

Jonathan Bryant gave an update on the entrance signs project. Jonathan cited the property owners, the Gyants and Mawyers, drafted a provision letter, which did not coincide with the stipulations approved by the EHHOA in order to complete the project. Barnie Gyant stated that his occupation requires him to relocate periodically and this was the reason for the letter of provision. A motion was made to discontinue the project and the motion was approved. 

Rick Czerwinski gave the treasurer’s report and an update in collected dues that were previously delinquent. He announced that a final billing will be sent to delinquent association members and that legal action will be taken if dues are still unpaid. 

Kurt Michael gave an update on the sight distance project for each of the entrances. The entrance from Kiddsville Road has been marked for land improvement, but no work has been completed to this point.

JR Lawhorne gave an update on the neighborhood speed issue. Speed limit signs have been placed on Emerald Hills Drive at the 608 entrance. He asked if someone would allow for additional speed limit signs to be placed on their property. JR also cited that speed traps would be conducted in the neighborhood. 

Trudy McNeil announced that she has stepped down as the “Welcoming Wagon”. A request was made for someone to be her replacement, no response occurred during the meeting. 

Jack Cameron and JR Lawhorne gave an update for the web committee. They suggested an upgrade to another webserver. The upgrade would make the database faster and more efficient to access. The cost would be $19/month. A motion was made to approve the upgrade and the motion was passed. 

Larry Ingle initiated new business discussion. He brought up the development of the common areas into the first phase of a walking track. EHHOA members noted that the drainage of the common area would need to be addressed. Larry stated that the board is simply looking to form a committee to look into the project and the project would have to be in accordance with county codes for drainage. He further stated this is just an exploratory process at this point, and was simply looking for committee members. 

Several members of the EHHOA made comments about the erosion damage that has been done to their properties due to the lack of erosion fences being placed on new construction sights. The executive board, and Ray Wheeler pledged to contact the county inspector’s office to get the problem corrected. Comments were also given about the election of new Wayne District Supervisor, Wendell Coleman’s election and pledge to “hold the contractors to the building codes”. 

Larry Ingle stated that executive board elections, committee appointments, and budget approval (2004) would be held at the next meeting. The next meeting is to be held February 2, 2004 at the Yancey Preston Fire Hall at 7:00pm. 

The meeting was adjourned at 8:15pm. 

Jonathan Bryant, Secretary