Minutes from the 28 June 2004 Meeting


The beginning of the meeting started off with the election of a new secretary due to the unfortunate departure of Jonathan Bryant from the said position. He will be missed. Readers may find some differences in how the minutes are reported.

Here are the highlights from the meeting.

Financial Report

Rick Czerwinski explained the Summary of Financials stating there was a total income of $19,840.25. There is still $4,400.25 left in the budget.

Someone wondered if the common areas were mowed frequently, the response was yes.
No other questions were asked about the financial summary.

The board members went on the discuss budget proposals. Those at the meetings stated they were receiving billing statements. If someone is not receiving a billing statement, please contact Rick Czerwinski.

A few people expressed concerns over budgeting with the front entrance. One person present asked that more money be allocated to working on the landscaping. The president Larry Ingle said they are still working on improving the sight distance at both the front and back entrances. If need be, more money could always allocate more money. The homeowner association is locked into a contract with someone until fall.

Questions:
What are the board members doing with the surplus?
They are working on it, and have a 5 year plan of what the money will be used for.

Architecture Committee

If a person plans on working on the exterior of their property i.e. fence construction, they must submit the proper forms the architecture committee. The forms can be found on the website. It was explained by reviewing the intentions; we ensure the properties are kept in line with the rest of the development, and in line with county codes.

A vote was proposed as to whether Jerry Ettinger be voted as a new member of ARC. The ayes had it.

Neighborhood Picnic

Anne Hubbard stated the picnic will be held on 14 August 2004 in the common area at Wyndham Hills Dr. and Peterson Pl. The picnic will start at 4:00pm and last until 8:00. Food will be served from 4:30- 6:30pm. Both Hog Wild and Kline's Dairy Bar will handle the catering. If you have it, additional tables and chairs would be appreciated. For the children, the moon bounce, snow cones, and cotton candy will be present again. Ann stated she would like to include a clown and face painting for the children. The budget for the picnic exceeds last year by $225. No rain date has been selected.

Ann also stated, adults may bring alcohol but at their discretion. When brought to a vote, the ayes had it.

Budget/ Financial Questions

A donation of $500 will be made to the local fire department. A motion was made to increase the amount of the donation to $1,000. After being put to a vote, the ayes had it.

Common Areas

According the board members, last year the intention was to have a walking trail, then a gazebo, and eventually some play equipment for the children. The equipment would have included a slide and a few swings. This year, they are looking to design the improvements, then start looking for bids.

Some people asked about whether it was possible to connect the two common areas. Larry Ingle mentioned they are looking into seeing if it is possible. Someone mentioned concern about people from Wyndham Hill area using the track. Larry stated they are looking into getting insurance and if it is possible. He also mentioned, if you bring a guest to the common areas, you will be responsible for that guest.

In regards to the drainage issues, people are looking into fixing the flooding problems. The county has worked on some of the areas to get them to drain properly. Neighbors need to respect what work was done.

Larry would like to see a committee of 3 to help develop and oversee plans for the common areas.

Mr. Boutros has worked with the drainage problem of Wyndham Hill retention pond overflowing into our development. The cost of this work is estimated at about $6,000. Mr. Boutros asks that the county pay 1/3, the association pay 1/3, and he will pay 1/3. The work is already finished; the payment is for the cost of the pipe and the architecture fee. Larry asked for a motion for Wendell Coleman handle the situation for it. Two motions were made and the ayes had it. Wendell assured everyone he will make sure the association only pays 1/3 and will make sure we get a copy of the bill.

The front and back entrances will be worked on to improve the sight distance. The approval of those living on lots 1,2, and 3 were obtained in order to cut tress and have some of the ground pushed back in order to make those areas easier for exiting and entering the development.

Other Issues

Larry mentioned the black Monte Carlo that has been sitting in the neighborhood. This car is a police vehicle making sure people obey the speed limit. A concern was in regards to commercial vehicles not paying attention to children playing.

The message board will be coming off the website. This is due to lack of use.

A new map will be up giving both the physical address, and the lot number. This will help to ensure the accuracy of trying to locate someone in the neighborhood.

Jack Cameron would like to get an Events Calendar and would like assistance in maintaining it.

Nothing from Jr Lawhorne stated he had nothing to add to the meeting about architecture review.

Questions

The floor was then opened to questions.

1. What to do about door to door salesmen?
Larry was not sure if we could declare the neighborhood as a no solicit area, he will look into it. Jr Lawhorne stated those who place the bags of rocks could be cited for littering and be fined.

2. What was the result of the survey?
Rick has yet to receive all the completed surveys. Once he gets them, the findings will
be reported.

3. What can be done about the dogs just barking in the neighborhood?
If a barking dog becomes a problem, call the county animal control. After 2 complaints, they will send someone to investigate. While there is an ordinance about disturbing the peace, this particular issue is to be handled by the county. Please see the link to Augusta County Codes regarding animals and noise.
http://www.co.augusta.va.us/attorney/augcode.htm
Please see item 16 in the covenants. Later, guidelines will be drafted to ensure everyone is on the same page and to give examples.

4. Is it possible to control were people set off 4th of July fireworks?
Larry mentioned that Jack will look in the covenants to see if there are any ordinances
regarding fire work displays. It is illegal for any one to set off fire works that are seen
from the sky. You may contact the local sheriff's department to report illegal fireworks.

5. Is it possible to give tickets to children?
This question is in regards to those with RC cars and the motorized bikes not obeying
street signs. Parents need to be aware of what their children are doing. As far as issuing
tickets to children, this matter will be looked into.

6. Wendell Colemen tried to get input from members concerning putting in a trash convenience center.
Mentioned there are trash removal companies who come in. Interest was made about
setting up recycling.

7. Is it possible to move the yard sale or have another?
The budget will be looked into to see if advertising can support having an additional yard
sale closer to the start of school.

8. What about lighting on the streets?
This idea was considered, but was deemed to expensive. Might be something to
consider in later years.

The next meeting will be held in September.
If there are any mistakes, or items missed, please feel free to contact me at cecilia_paszkiewicz@yahoo.co.uk