Emerald Hills Homeowners Association Community
E-mail List Usage Notes
An EHHOA member E-mail list exists to allow
anyone subscribed to the list to easily communicate
with everyone else also subscribed to the
list. This communication method is often
referred to as a 'listserv'. Anyone in the
list can send an E-mail to all of the list
members simply by using the link or by sending an E-mail to the list
name. Remember that many of your neighbors
will received your E-mail. Please keep your
note text appropriate. The characters '[EHHOA]' will be prefixed to the subject of all
notes sent to the member E-mail list. Subscription
to our 'email listserv' is for HOA and members
use only; it's unrealted to the any email
that you provided to APMS.
Quick access links are directly below. Please review the instructional text and
usage notes below before proceeding.
- Subscribing to the list
Only EHHOA members may subscribe to the E-mail
list. You can subscribe as many ids as you
like for your family. Please limit these
to members at least 18 years of age. Please
go to our contact us page and send a short email the our Webmaster
requesting to join the Email Listserv. You
must provide your property address as part of
the request as the list moderator must verify
that you actually live in Emerald Hills before
approval. Please be patient.
- Removing your id
Please go to our contact us page and send an email to our Webmaster
requesting to be Unsubscribed from the community
email list. Unsubcribing from the list also
rmeans you will no longer receive news and
event information thus you will miss out
on information sent by your HOA. Your email
id may be removed if you change the subscribed
name as it will no longer match our resident
records. Old, failing E-mail ids, are automatically
- Sending to the whole list ( )
To send an E-mail to the list, just select
the ' ' link to compose your note. Everyone in
the list will get your note. If the 'Send'
link does not work for you then you may send
your note 'To:' (not 'Cc:') 'email@example.com'. The E-mail
will appear to come from your E-mail id allowing
those getting it to reply directly back to
you. This will then allow all members of
the list to communicate jointly through a
single E-mail id. Be sure to use suitable Subject for your note.
- Primary uses for this facility include seeking
(or offering) a baby-sitter, 'lost and
advertising a service or item that you are offering for sale or seeking. PLEASE!
- no second party commercial advertising
with this service.
- Your email must have a subject that relates
to the content of your note.
- Address your email to your neighbors. Something
like "Emerald Hills neighbors"
or "Dear neighbors".
- Always identify yourself by using your full
name and physical (property) address here
in Emerald Hills at the end of your note,
as a signature.
- Keep your note short and to the point or
your readers will likely ignore it. Please
keep your text "family appropriate".
- If you are not at least 18 years old. Please
be sure that a parent or guardian has given
you permission to use this facility.
- Avoid using images or attachments over 2.5meg
bytes (total of all images) in your note
as all parties must download images and attachments
to see your note. In addition, many Email
programs will tag bulk mailings that contain
larger images and attachments as SPAM. The
maximum message size allowed for all images
and attachments in a submission is 2.5meg
bytes. It's best to reduce all image sizes
to no larger than 600 pixels on the larger
side before attaching to your Listserv email.
Windows Paint or MAC iPhoto can be used to
do this. Note that larger images or many
smaller images may cause your note to be
considered as SPAM at the receiving end (not
- If you have problems with these notes getting
tagged as SPAM, try setting up a filter (white
list) that puts notes with the characters
[EHHOA] in the "Subject:" directly
into your inbox.
- Your Email MUST be sent from the Email id
that is subscribed to this service. If a sent note fails, you will get back
a 'bounce' note with the problem noted in
the subject line. Contact our webmaster for assistance.
Things to avoid. Failure to do so will result in your note
being perceived as SPAM resulting in complaints
and requests to be unsubscribed.
- Did not address your note to Emerald Hills
neighbors, residents, or friends. Failure
to do this makes your note appear as a bulk
mailing, beyond our community.
- Your note contains mostly images that convey
text information. This is a common method
used by bulk mailers to escape 'word based'
- Large and/or multi-color, 'attention getting'
font was used in your text making your note
appear to be a bulk advertisement. Bulk advertisement
(pamphlets) are considered SPAM.
- Your note is advertising for a non-resident.
No second party commercial advertising is
allowed. This includes a professional business
you work for.
- Confidentiality Notice tag is not allowed
as message distribution and forward violates
- Your note is a forward from someone else.
You must compose and send a new note, not
- Suspect words were found in your note. Suspect
words include profanity, adult materials,
words common to 'get-rich-quick' schemes,
- Your note included an attachment that appeared
to be an advertisement; thus not allowed.
Tell others about a personal business you
may own in your note and not in an attachment.
- You did not clearly fully identify yourself
as an Emerald Hills resident. Always identify
yourself with a signature by using your full
name and physical (property) address here
in Emerald Hills.
- Copy (Cc: or Bcc:) of email ids not known
to be residents may result in rejection.
Copying (Cc:) the email server will result
in rejection. You must send To: the list.